Documentation

InteScene Help Centre

InteScene is a professional screenwriting and film production platform. This guide walks you through every feature, from writing your first scene to wrapping your shoot.

Projects

A project is the top-level container for everything in a single production: its script, breakdowns, schedule, budget, cast, tasks and more.

Creating a project

From the project dashboard, click New Project. Give it a title and choose a format:

• Feature Film: a standard single-script feature.
• Short Film: shorter format, same tools.
• Commercial: ads and promos. Opens on the Scene Board by default (no screenplay).
• TV/Episodic: multi-episode projects with a separate script per episode. See TV & Episodic.
• Music Video: music video productions. Also opens on the Scene Board by default.

The create dialog has two tabs:

• General Info: cover image (with a focus-point picker), title, tagline, poster colour, format, and a Scriptless project toggle (opens the Scene Board instead of the script editor).
• Production & Finance: production company link, page goal, access controls and currency.

Project settings

Open Settings from the sidebar to adjust a project after it is created:

• Cover image & logo: upload artwork and reposition the focus point. Choose a poster colour for tiles with no cover.
• Production company: link the project to a company so it shares that company's catalogue and team. Choose Not linked, Link existing, or Create new.
• Access controls: Private project (only you, the people you invite and the company owner see it; it can still use the company's kit and library) and Lock project (read-only) (everyone but you can view but not edit). Company members join your projects with their company role; you can change what any of them may do on your project from the Share dialog, except the company owner, who always keeps full access.
• Localisation & finance: operating currency (GBP, USD, EUR, AUD, CAD, JPY), production timezone, Reports & exports (the units and time format used by call sheets, PDFs, exports and the Project Room; they start as the project owner's own preferences and can be changed per project without affecting what anyone sees on screen, which follows each person's profile), fuel price and maximum driver daily hours. The timezone, units, time format, date format and currency all start from your profile location; each can be changed.
• Members: invite collaborators and set their roles. See Collaboration.

Duplicating a project

Open the menu on a project tile and choose Duplicate. This creates a full copy named "Project name (Copy)", including the script, breakdowns, schedule, storyboard, budget (with fringe, global and currency libraries), documents, tasks, planning board, index cards and logistics. The copy starts unlocked; the cover image and member list are not copied.

Deleting a project

From the project tile menu, choose Delete and confirm. Deleting a project removes it and all of its data.

Navigation

InteScene uses a sidebar to switch between views. On desktop the sidebar is always visible; on mobile it collapses into a bottom navigation bar and a hamburger menu that opens the full list.

Feature Search

Press ⌘K / Ctrl+K to open Feature Search, a quick-jump palette. Start typing and press ↑/↓ then ↵ to jump to any view. It also reaches sub-tabs (for example Cast Availability, or the Logistics Map, Vehicles, Drivers, Flights and Accommodation tabs) and opens Settings, User Profile, Send Feedback and Keyboard Shortcuts. Views your plan does not include show a Lock / Upgrade badge.

Views

The app has 21 views, grouped by production phase:

• Overview: Dashboard, Tasks, Project Database, Planning Board
• Development: Script Editor, Index Cards, Script Analyser, Storyboard
• Pre-Production: Casting, Locations, Schedule, Budget
• Production: Reports & Call Sheets, Document Manager, Equipment, Logistics, Crew Check-in, Continuity Tracker
• System: Settings (and the Admin dashboard, for InteScene staff only)

Some views are tied to your plan, so the exact list you see depends on your subscription tier.

Dark mode

InteScene has full light and dark themes. Toggle the theme with the sun/moon button in the project header and in the script editor toolbar.

Script Editor

The script editor is an industry-standard screenplay editor with real-time collaboration, revision tracking and writing tools. Menus run across the top: File, Edit, View, Tools and Help.

Writing basics

• Each line is a block with a type (Scene Heading, Action, Character, Dialogue, and so on).
• Press Tab to cycle the current block to the next type, or ⇧Tab / Shift+Tab to cycle backwards. The order is Scene Heading, Action, Character, Dialogue, Parenthetical, Transition, Shot.
• Press Enter to create the next block. The editor picks a sensible type for you: after a Character block you get Dialogue, after Dialogue you get a new Character, after a Scene Heading or Action you get Action, after a Parenthetical you get Dialogue, and after a Transition you get a Scene Heading.
• Press Enter on an empty Character or Dialogue block to drop back to Action.
• Press Backspace at the very start of a block to merge it into the block above.
• The element bar above the page also sets the block type with one click. It can be collapsed with the chevron.
• Pages count live as you type. Page breaks are handled for you, including splitting dialogue across a page with MORE and CONT'D markers.

Autocomplete

As you type, the editor suggests entries already in your script:

• Character blocks suggest existing character names.
• Scene Heading blocks suggest INT./EXT. prefixes, then locations you have used, then a time of day such as DAY or NIGHT.
• Transition blocks suggest standard transitions like CUT TO: and FADE OUT.

Use ↑ and ↓ to move through the list, Tab or Enter to accept, and Esc to dismiss it.

Sidebars & panels

Toggle these from the Tools menu:

• Navigator: a scene list for jump-to navigation, plus a Characters tab (see below).
• Shot List: per-scene shot planning with camera, lens and equipment details.
• Breakdowns: tag cast, props, locations and other elements in the script.
• Script Notes: inline notes and comments with threading and resolution.

Navigator: Characters tab

The Characters tab lists every speaking character with the number of scenes they appear in and their dialogue line count. Open a character to see each scene they are in and their total word count, and click a scene chip to jump straight to it.

Focus mode

Press ⌘⇧F / Ctrl+Shift+F for a distraction-free writing view that hides the toolbar and sidebars. Press Esc to exit. You can also toggle it from View > Focus Mode.

Typewriter view

Turn on View > Typewriter View to keep the line you are typing pinned at a fixed height while the page scrolls beneath it, so your eyes stay in one place. This setting is remembered for next time.

Zoom & page size

Adjust zoom from 50% to 200% in the View menu (the default is 100%; use the reset button to return to it). Switch the page size between US Letter and A4 from the toolbar.

Scene numbers

Show or hide scene numbers from Edit > Scene Numbers or View > Highlight Scene Headers. With a Scene Heading selected, the element bar gives you per-scene controls:

• Edit #: set a custom number for the scene (for example 12A).
• Lock: fix the current number so it does not shift when you add or remove scenes earlier in the script. Unlock returns it to automatic numbering.
• Omit Scene: mark a scene as omitted (shown as OMITTED), the standard way to remove a scene without renumbering the ones after it. A scheduled scene keeps its strip on the board, marked OMITTED with its time taken off the day, and a call sheet can list it under the Schedule block's Show omitted option. Un-Omit Scene reverses it and the strip comes back in place.
• Separate: insert a new Scene Heading straight after this one.

For TV and episodic projects, scene numbers read as Episode.Scene (for example, 1.3 is the third scene of episode one).

Spell check & block indicators

Turn spell check on or off from Edit > Check Spelling. View > Show Block Indicators labels each block with its type down the side of the page.

Writing Tools

A set of optional panels to help you keep momentum and shape your story, all under the Tools menu.

Writing Stats

Open Tools > Writing Stats to see how your writing is going:

• Today: words and pages written, time spent writing, and number of sessions.
• Streaks: your current and longest run of consecutive writing days.
• Peaks: your best day and the time of day you write most.
• Last 14 days: a bar chart of words written, plus lifetime totals.

Set a goal in the panel: a number of words or pages, either as a daily target or a one-off project target. A progress bar tracks how close you are.

Writing Sprint

A sprint is a short timed burst of writing. Choose Tools > Start Writing Sprint, pick a length (5, 10, 15 or 25 minutes) and an optional word target, then start. A small timer in the corner counts down and tallies the words you add. When time is up it tells you how you did against your target.

Structure Lines

Structure lines mark act, sequence or beat boundaries with coloured bands in the margin of the script, so you can see your story shape at a glance.

• Open Tools > Structure Lines and add a line.
• Give it a label (such as "Act One"), pick a lane to group it (such as Acts or Sequences), choose a colour, and set its start and end scenes. The band covers the whole range, not just the heading.
• Edit or delete any line from the same panel.

Read Script Aloud

Choose Tools > Read Script Aloud to have the script read out, starting from the scene you are in. You can assign a different voice to each character, set the reading speed, and pause, resume or stop at any time. Reading aloud uses your browser's built-in speech, so the available voices depend on your device. If your browser does not support it, the panel will say so.

Formatting & Block Types

Block types

• Scene Heading: INT./EXT., location and time of day (for example INT. KITCHEN, DAY).
• Action: narrative description.
• Character: a character name, with extensions such as (V.O.) or (O.S.).
• Dialogue: spoken lines.
• Parenthetical: a short acting direction inside dialogue.
• Transition: CUT TO:, FADE OUT., and so on.
• Shot: a camera direction within a scene.

Set a block's type with Tab, the element bar, or its keyboard shortcut: ⌘1 to ⌘7 (Scene Heading through Shot).

Inline formatting

Format	Shortcut
Bold	⌘B / Ctrl+B
Italic	⌘I / Ctrl+I
Underline	⌘U / Ctrl+U
Dual Dialogue	⌘D / Ctrl+D

You can also apply these from Edit > Format, where you can convert selected text to UPPERCASE or lowercase.

Dual dialogue

Place your cursor on a Character block and press ⌘D / Ctrl+D (or use Edit > Format > Dual Dialogue) to pair it with the character above it as side-by-side dialogue, for two people speaking at once.

Insert emoji

Open Edit > Insert Emoji and pick from the grid to drop an emoji at the cursor. Your operating system's own emoji picker works too.

Title Page

Every script has a title page with these editable fields:

• Title: the screenplay title.
• Credit: for example, "Written by".
• Author: writer name or names.
• Source: source material, if any.
• Notes: draft number, copyright, and similar notes.
• Contact: contact details.

Jump to it from Edit > Title Page. The title page can be included or excluded when you print (see Import & Export).

Revisions

InteScene supports industry-standard colour-coded script revisions, so you can track and circulate changes the way a production office expects.

Revision colours

Each revision round uses its own colour, following the standard order:

1. Blue
2. Pink
3. Yellow
4. Green
5. Goldenrod
6. Buff
7. Salmon
8. Cherry
9. Tan

Revision mode

• Open the Revisions panel from the toolbar's Revisions button, Edit > Revision Mode or ⌘⇧R, and issue a revision with a name and colour. This turns on Revision Mode.
• While Revision Mode is on, text you add appears in the current revision's colour, with an asterisk (*) in the margin next to every changed line. The status bar names the current revision.
• Each row's eye hides or shows that colour on the page (its asterisks, coloured text and page stamps); the eye beside the Revisions heading is a clean view that hides every mark at once. Both are personal: they never change what a collaborator sees.
• Issue a revision from its row menu when its pages go out: it is dated that day, no further edits are attributed to it, and the panel offers the next colour. Issuing a new revision closes the current one for you unless you untick that in the form.
• Everyone working in a shared script shares the current revision: making a colour current changes what every collaborator's edits are marked with.

Accepting & rejecting changes

• Accept a revision to keep its text and clear its marks. You are asked first: accepting cannot be undone.
• Reject a revision to put the previous text back and remove the blocks it added. A backup draft of the current script is saved first (File > View Drafts).
• If you delete a revision that still has changes, you are asked whether to accept or reject them first.

Drafts, branches and revisions

• Drafts (File menu) are snapshots of the whole script that you can restore or compare later.
• Branches (File menu) are alternative versions written in parallel.
• Revisions (Edit menu) are the production change record: which lines changed in which colour, printed as revised pages.

Exporting revisions

• Revision memo (PDF) (row menu, and the export dialog): the cover memo that goes out with a set of coloured pages, listing the pages to swap in, the scenes affected and how much changed.
• Export change list (row menu): a record of just the lines changed in one revision (original and new text).
• Export clean script: save a Fountain file with all revision marks removed.
• Sides carry the revision each scene's pages are on, beside the scene heading.

When printing, tick Revised pages only and choose one colour or several to reissue together (for example, the pink and yellow pages in one set); Colored Pages PDF prints each page on its paper colour. Unlocking the script asks first: scene and page numbers go back to a plain sequence.

Find & Replace

Press ⌘F / Ctrl+F (or Edit > Find & Replace) to open the search box. It searches across your whole script.

• Type to search. Matches are highlighted in the script and the box shows your position, such as "2 of 7".
• Move between matches with the up and down buttons, or press Enter for the next match and ⇧Enter / Shift+Enter for the previous one.
• Enter replacement text and use Replace for the current match or Replace All for every match at once.
• If Revision Mode is on, replaced text is marked in the active revision colour like any other edit.

Search is not case-sensitive: "JANE" and "jane" both match. It matches plain text, not patterns.

Import & Export

Import formats

Open File > Import and choose a file:

• Fountain (.fountain): the open plain-text screenplay format.
• FDX (.fdx): the industry-standard screenplay interchange format. Revision data comes across with it.
• PDF (.pdf): the editor reads the text and rebuilds it into blocks.
• JSON (.json): a full InteScene project file (script, breakdown, schedule and budget).
• Other tools: bring a screenplay in from another tool's exported project file. These imports are best-effort and may need a little cleanup.

Export formats

From the File menu:

• To Fountain (.fountain): screenplay text.
• To FDX (.fdx): screenplay text with revision data.
• Print / PDF: open the print dialog to print or save as PDF, with options for page scope (title page, script, or both) and a watermark.
• Save Project (.json): a full project file (script, breakdown, schedule and budget) you can re-import later.

On the free plan, exported scripts include a small "Made with InteScene" line.

Sides

Use File > Create Sides... to generate character-specific scene extracts for rehearsals or auditions.

Drafts

Drafts are named snapshots of your script saved inside the project, so you can return to an earlier version.

• File > Save Draft: save the current script under a name. Saving with a name you have used before overwrites that draft.
• File > View Drafts: browse your saved drafts, compare them, and restore one. Restoring replaces the current script with the draft's contents.

Index Cards

Index Cards give you a bird’s-eye view of your story. Each card is a scene, an idea or a story beat, arranged into columns you can rearrange at will.

Card types

• Scene cards: linked to real scenes in your script. They show the slugline, scene number, day or night, page count and a synopsis. New scene cards appear automatically as you add scene headings, and disappear when you delete the scene.
• Idea cards: free notes that are not tied to any scene. Useful for "what if" thoughts, themes or reminders.
• Beat cards: markers for a key story beat that sits alongside your scenes.

Two views

• Board view: columns of cards, the classic corkboard layout.
• Grid view: every card in a compact grid, good for scanning a long script.

Pinch or use the zoom controls (50% to 150%) to fit more on screen in Board view. On a Mac, hold ⌘ and scroll to zoom; on Windows, hold Ctrl and scroll.

Columns & beat sheets

Cards live in columns. Choose Freestyle to organise however you like, or load a beat sheet template from the dropdown. Templates are grouped by format:

• Feature Film: Three-Act Paradigm, Save the Cat! 15-Beat Sheet, Hero’s Journey, Syd Field Paradigm, Story Circle, Seven-Point, Kishōtenketsu and more.
• One-Hour TV and Half-Hour TV: act structures for episodic writing.
• Short Film and Scene-Level: lighter structures for shorter work.

Each beat column carries a short prompt explaining what that beat is for. Turn these on or off with Show beat info. Save the Cat groups its beats under act bands (Act 1, 2A, 2B, 3).

AI scene summaries

For any scene card, open the card menu and choose AI Summary, or use Summarize in the toolbar to do every scene at once. For each scene the AI writes:

• A one to two sentence synopsis of what happens.
• The story beat the scene serves (for example "Inciting Incident" or "Midpoint Twist"), shown as a small badge on the card.
• The emotional tone of the scene.

When summarising every scene, you can fill only empty cards or override all existing summaries. You can stop a bulk run at any time.

Colours & labels

Give a card a coloured tag from the card menu. Colours carry meaning you can use however you like: Action, Tension, Theme, Emotion, Reveal, Investigation, Quiet and Blue.

Drag & drop

Drag a card to reorder it within a column or move it to another column. In Freestyle with no template, you can also drop cards onto a free area to arrange them loosely.

Keeping cards and script in step

Use Sync to reconcile card order with your screenplay, in either direction:

• To Script: reorder the actual scenes in your script to match how you have arranged the cards. Any draft cards (not yet linked to a scene) become real scenes, and a card’s synopsis is written into the scene as a note.
• From Script: rebuild and reorder the cards to match the current scene order in your script.

Script Analyser

The Script Analyser reviews your script with AI across six areas. Pick an area from the left, then choose Analyse (or Re-analyse) to run it. Each area shows when it last ran and how many items it found.

Clearance

Finds elements that may need legal clearance: brand names, music references, real people, quotes, locations and artwork. Each item is rated high, medium or low severity, with suggested alternatives. You can mark items as cleared or risk-accepted, and the analyser records who did so and when.

Cost Risks

Flags scenes likely to cost more or carry production risk: visual-effects sequences, stunts, night exteriors, large crowds, special equipment and the like. Each scene gets a complexity rating (one to five), and the cost drivers are listed. Open a scene to read the AI recommendation and jump straight to the budget, the schedule or the script.

Character Voice

Checks dialogue consistency for each character and flags lines that feel out of character. You can tune how strict it is in Settings > Voice sensitivity:

• Strict: flags anything slightly off, best for a polished draft.
• Balanced: flags noticeable inconsistencies, good for most scripts.
• Flexible: only flags major departures, best for an early draft.

Structure

Assesses pacing and act balance. You get a pacing score out of 100 (with 60 and 80 benchmarks), an act breakdown showing scenes and pages per act, and a list of structural insights rated by severity against beat-sheet conventions.

Sensitivity

Surfaces potential tropes, stereotypes, representation concerns and content warnings. Each flag is rated by severity with a recommended action (for example, engaging a sensitivity reader or an intimacy coordinator).

Spelling & Grammar

Checks the script for misspellings, grammar issues, inconsistent character names and screenplay style problems. Each issue shows the surrounding text for context, a severity rating and a suggested fix. Filter by severity or search the issues, and use Export CSV to take the list elsewhere.

Working with results

• Filter and search: narrow any list by severity or keyword.
• Export: save any area as a PDF or CSV.
• Open in script: jump from an issue to the scene it came from.

Storyboard

Plan your shots scene by scene, then bring them to life with AI-generated frames.

Two views

• List: a detailed table, one row per shot, with columns for setup, size, angle, movement, camera, lens, equipment, subject and description. Hide columns you don’t need with the Columns menu.
• Storyboard: a card grid with large frame previews.

Switch the running order between Script order and Shooting order, and filter to show all shots, only those with sketches, or only those that still need panels.

Shot fields

Each shot uses standard options you can type over or pick from:

• Size: XCU, CU, MCU, MS, MWS, WS, XWS, Insert
• Angle: Eye-Level, High Angle, Low Angle, Overhead, Dutch, POV
• Movement: Static, Pan, Tilt, Dolly, Truck, Crane, Steadicam, Handheld, Zoom
• Camera: A Cam, B Cam, C Cam, Drone, Splinter, Steadicam
• Equipment: Tripod, Handheld, Steadicam, Gimbal, Dolly, Jib, Crane, Drone, EasyRig, Slider
• Lens: a range of focal lengths from 14mm to 70-200mm
• Subject and Description: who or what is in frame, and what happens.

AI shot suggestions

Select a scene and choose Suggest Shots with AI. The AI reads the scene and proposes a full shot list, each shot tied back to the line of action or dialogue it covers. You can also add shots manually, or create a shot directly from selected script text.

AI storyboard frames

Open any shot and choose to generate an image. Before drawing, the AI reads the scene to understand its setting, characters, mood, key props and visual flow, then builds the frame from your shot’s size, angle and movement. You can shape the result with:

• Style: B&W Sketch, Color Sketch, Cinematic or Painterly.
• Aspect ratio: Widescreen 16:9, Standard 4:3, Square 1:1 or Vertical 9:16.
• Quality: Draft, Standard or High.
• References: characters from your database are matched automatically so faces stay consistent, and you can upload your own reference images for style and framing.
• Composition Guide: sketch a rough layout by hand to guide the framing.

Export

Export the storyboard as a PDF, or export the shot list as a CSV from List view.

Planning Board

An infinite canvas for visual planning: mood boards, story maps, brainstorms or anything you want to lay out spatially. Pan by dragging the background, and zoom in and out to move between the big picture and the detail.

Cards you can add

• Text, Sticky notes, Image, Checklist and Link cards.
• Group and Folder containers to tidy related cards away.
• Scene, Database item and Storyboard shot cards, pulled in from elsewhere in your project so the board stays connected to your real production.

Add a card from the toolbar, or drag a tool out onto the canvas to place it exactly where you want.

Connections

Turn on the connection handles and draw a line between two cards to show a relationship. Each connection can carry a label, arrowheads at either or both ends, and a solid or dashed line.

Groups, folders & stacks

Select several cards and Group them into a stack, or drop them into a folder. Open a stack or folder to work inside it; a breadcrumb at the top shows where you are and lets you step back out. Double-click a breadcrumb segment to rename it. Use Ungroup to break a stack apart, and Tidy to snap a selection into a clean grid.

Templates

Apply a ready-made layout from the Templates picker, grouped into:

• Beat Sheets: Three-Act, Save the Cat, Hero’s Journey and Syd Field, laid out as linked sticky-note beats.
• Story Maps: Story Circle, Branching Plot Tree and a Theme vs Plot grid.
• Character: Character Profile Worksheet and Character Arc Timeline. The Character Relationship Web builds a graph of your characters and how they relate, pulled straight from your breakdown database.

Export & collaborate

Export the board as a PNG or PDF, choosing either the current view or the whole board. Snap to a grid for tidy alignment, and undo or redo your last edits with ⌘Z / ⌘⇧Z (Mac) or Ctrl+Z / Ctrl+Shift+Z (Windows). When others are on the board with you, you can see their live cursors as they work.

Breakdowns & Database

The Database is the central catalogue for every element in your production. Each item belongs to a category and stays linked to the scenes it appears in, so a single record drives your breakdowns, schedule, budget and reports.

Categories

Built-in categories cover the standard breakdown sheet:

• People: Characters, Cast, Crew, Extras
• Things: Props, Vehicles, Wardrobe, Set Dressing
• Effects: Sound FX, Visual FX, Special Effects, Stunts, Makeup/Hair
• Places: Locations, Location Requirements
• Other: Animals

Location Requirements are what a place itself has to provide: a feature that cannot be carried in, or that has to be built — a low wall, a street lamp, a spiral staircase, a courtyard gantry, a chain link fence, pylons. Set Dressing is the opposite test: a table, a rusted chain or a stack of crates arrives on the truck and leaves on it, so it dresses any location. Tag a requirement into a scene and it appears on every location tagged in that scene, under Requirements in the location's panel, so a scout reads the checklist on the recce. You can also point one at a location by hand from its own item panel, under Applies to these locations.

You can also add your own custom categories with a colour and icon to match a production's needs. Equipment, casting and locations each have their own dedicated tools, but all of them read from and write to this same catalogue.

Grid view and List view

• Grid view: a card layout with cover images and quick details, good for visual elements like props, wardrobe and characters.
• List view: a sortable table with tick boxes for bulk selection, good for working through long lists.

Item details

Click any item to open its detail panel. The tabs shown depend on the item's category:

• Details: name, category, cost estimate, contact details, physical description, and category-specific fields (for example agent details, vendor and model, or location address and coordinates). This tab also holds the cover image, a Reference Gallery for extra images, external links and the budget rate, quantity and unit.
• Agent (Cast and Crew): agent name, company, email and phone.
• Appearances: every scene the item appears in, with scene number, description and day or night.
• Schedule: which shoot days the item is needed on (shown once scenes are scheduled).
• Measurements (Cast): sizing details for wardrobe.
• Files: link production documents such as contracts, permits or releases.
• Notes: free-text notes about the item.
• Continuity: link the item into a continuity chain to track it across the shoot.

Bulk operations

In List view, tick several items to act on them together from the bar at the top:

• Merge: combine duplicates into one record. Choose which selected item is the one to keep, and the others fold into it.
• Delete: remove the selected items.
• Add to company: save the items to your production company library so future projects can reuse them.
• Send onboarding (Cast and Crew): send onboarding forms to the selected people.

Element Usage report

Open the Element Usage view to see, at a glance, which scenes each element appears in across the whole script.

Import and export

Open the Export and Import menus in the toolbar.

• Export as PDF: a printable table of the current view.
• Export as CSV: a spreadsheet of the current view (name, category, department, job title, linked records, notes, estimated cost, scene count and contact details).
• Export as Catalogue: the full catalogue as a backup file you can re-import later or move to another project.
• Import from CSV: bring in a breakdown from a spreadsheet (see below).
• Import from Catalogue: load a catalogue file you exported earlier.
• From company: import items from your production company's shared library.

The CSV import wizard

Importing a spreadsheet takes four steps:

1. Upload your CSV file.
2. Mapping: InteScene auto-matches your column headings to the right fields (name, notes, cost, email, phone, day rate, vendor, address and more). Adjust any that did not match. Only Name is required.
3. Preview: check the first few rows and choose which category the items go into.
4. Done: the items are added to your database.

AI scene breakdown

Open the AI Assistant from the script editor and run a breakdown to have AI read your scenes and pull out the elements automatically. It extracts Characters, Locations, Props, Vehicles, Wardrobe, Sound FX, Visual FX, Set Dressing, Location Requirements, Animals, Stunts, Special Effects, Makeup/Hair and Extras, then sends them straight into your database.

Run it on the current scene, or use Breakdown All Scenes to do the whole script at once. Choose what to cover:

• New + Changed Scenes: scenes with no breakdown yet, or edited since they were last analysed.
• New Scenes Only: only scenes that have never been broken down.
• All Scenes: re-analyse every scene.

Casting

The Casting view brings your characters and talent together and helps you check everyone is free when you need them. It has two sections: Casting Board and Availability Alignment.

Casting Board

The board shows your characters alongside a talent pool, so you can match actors to roles.

• Characters: every speaking character from your script, each with a photo, short description and casting status. Characters appear here once your scenes have been analysed in the script editor.
• Talent Pool: add cast members with photos, agent details and contact information. Each talent card shows a casting status: Signed, Offered, Auditioning or Passed.
• Linking an actor to a role: drag a talent card onto a character, or use "Click to Cast" on the character to pick from the talent pool. Click anywhere on a card to open the full record. The character then shows the actor as cast. Use Recast to pick someone else or click the cross to unassign.

Dialogue analytics

InteScene measures each character's presence in the script: dialogue line count, word count and scenes they appear in. You can see these figures in the script editor's Characters navigator, in a character's Appearances tab, and in the Character Numbering screen, which is handy when deciding billing and call sheet order.

Character numbering

Click Assign Character Numbers to set the order characters appear on call sheets and reports. You can:

• Sort by dialogue, by number of scenes, or arrange them manually by dragging.
• Use Auto-assign to number everyone in one go, then fine-tune.

Numbers are unique per project, so each lead has a stable number across every document.

Availability Alignment

This tab lays your cast against the shoot schedule on a date grid so you can spot problems early. Drag across the dates to mark a cast member Available or Unavailable over a range.

InteScene flags a conflict when a cast member is scheduled to shoot on a day they are marked unavailable. Filter the grid to focus on cast assigned to characters, or those filming on multiple days.

Saving cast to the company library

Add a talent card to your production company library (the building icon on the card) to reuse the same people on future projects without re-entering their details.

Schedule

The Schedule view plans your shoot day by day. It opens with three views you can switch between using the tabs at the top: Scheduler, Stripboard and Calendar. Use Add Day to create shooting days and the undo / redo arrows to step back through changes.

Scheduler view

A board where each column is one shooting day. Drag scenes from the Unscheduled sidebar onto a day, and reorder scenes within a day to set the shooting order. Use the zoom controls to fit more days on screen and Show Summary to reveal scene synopses on each strip.

You can drop banners between scenes to mark non-shooting time inside a day:

• Company Move: relocating the unit to another location.
• Meal: a lunch or meal break.
• Setup: rigging, lighting or set-up time.
• Wrap: end of the shooting day.

Stripboard view

A traditional coloured-strip layout, with strip colour set automatically from the scene's interior/exterior and time of day. Each strip shows the scene number, INT/EXT, location, time of day (Day, Night, Dawn or Dusk), the cast numbers in the scene, the location address, page count in eighths, and the estimated duration. Mark a strip as Shot once it is in the can, or hide already-shot scenes to focus on what's left. Use Expand for a roomier layout or Compact to see more at once.

Calendar view

See your schedule on a monthly calendar. Each day can be one of five types: Shoot, Prep, Travel, Rest or Rehearsal. By default the calendar treats Monday to Saturday as eligible shooting days, which you can change so the schedule skips your chosen days off.

Day details

Click any day to open its panel and edit:

• Scheduled Date and Day Number.
• Crew Call, Cast Call and Shoot Start times (with quick-pick buttons for common times).
• Per-scene durations, which roll up into an Estimated Wrap Time.
• Shooting Unit, when you run more than one unit (see below).
• Quick Add Crew Groups to attach the crew working that day.

A day is marked Wrapped once every scene on it is shot.

Shooting units

If you run more than one unit (for example Main, 2nd, Splinter or VFX), open Units from the toolbar to define them, then assign each day to a unit. This keeps separate units' days clearly labelled and lets the planning tools spot a cast member booked on two units the same day.

AI Schedule

Click AI Schedule to have InteScene propose an optimised shooting order. It weighs cast availability, location grouping and travel time, INT/EXT and time-of-day grouping, scene complexity, and daylight (sunrise and sunset for your locations and dates). You can rebuild the whole schedule or only place scenes that are still unscheduled, and set a start and end date for the shoot.

Planning: conflicts and saved versions

Open the planning panel to check for cast conflicts (an actor scheduled across two units on the same date) and to capture saved versions. A version is a snapshot of the whole schedule that you can label (for example "Locked v3") and restore later, so you can try a re-order without losing a known-good plan.

Export and calendar invites

From Export you can print or save a PDF of the current view, or Share to Calendar. The calendar share has two tabs:

• Download: an iCal (.ics) file for Google Calendar, Apple Calendar or Outlook, with quick-add links for Google and Outlook. You can include all days, selected days, or only the days featuring one cast member, and add a reminder.
• Email: send calendar invites straight to cast members who have an email address on file.

Budget

InteScene has two budget systems that work together: a quick Top-level budget for an at-a-glance figure, and a full Chart of Accounts for professional, line-by-line budgeting.

Top-level budget

A fast overview with manual line items grouped by department. For each item set a rate, quantity and unit (Flat, Daily, Weekly or Hourly). Apply a contingency percentage to the grand total to cover the unexpected.

Chart of Accounts

A full production accounting structure with hierarchical codes:

• Accounts: top-level categories (for example 10.00 Cast, 20.00 Production Staff).
• Sub-accounts: groupings inside an account (for example 10.01 Lead Cast).
• Line items: each with quantity, a × factor, unit, rate, fringes, and the financials below.

Each line tracks Estimated (your plan), Actual (the agreed real cost), Paid, Payable (committed but not yet paid), and Variance (the difference, so overspends stand out). A contingency row and grand totals sit at the bottom. InteScene creates a starter chart of accounts on first use, and items from your breakdown are linked in automatically.

Setup: professional budgeting tools

Open the Setup menu in the Chart of Accounts toolbar to manage four reusable libraries:

• Fringes: extra costs added on top of a line, such as payroll taxes, pension & health, holiday pay or sales tax. Define each as a percentage (with an optional cutoff, the base ceiling past which it stops accruing) or a flat per-unit amount, then attach the relevant ones to each labour line from the fringe picker.
• Units: the labels you put on a line (Weeks, Days, Allow, Run of Show, Per Episode). The built-in periods are always available; units you add appear alongside them in every line's Unit dropdown. A unit's hours value lets it scale fringes quoted per hour.
• Globals: named values you reuse across the budget, such as shoot weeks or a standard day rate (for example SHOOT_WEEKS = 8, DAY_RATE = 850). Link a line's rate or × factor to a global; change the value once and every linked line updates.
• Currencies: budget in more than one currency. Set your foreign currencies and their exchange rate to the base currency; lines budgeted in them convert to base in all roll-ups.

Budget reports

Open the Reports tab inside Budget for ready-made views:

• Top Sheet: the above-the-line and below-the-line roll-up, including contingency and completion bond.
• Cash Flow: estimated costs spread across periods, with running cumulative totals.
• Details: every line item with its estimates and actuals.
• Budget Analysis: charts of variance and where the money is going.
• Rate Report: planned or actual rates and totals per line.
• Fringe Report: the fringe calculations and any exceptions.

Budget on the dashboard

Your project dashboard shows a budget card with actual spend, a "% spent" figure, and a small burn chart of spend over time so you can see at a glance whether you are tracking ahead of or behind your estimate.

Export

Export the Chart of Accounts as a PDF (print preview) or CSV. Use the Columns selector to choose which columns appear (such as code, sub-account, estimated, actual, paid, payable and variance), and switch between a Summary and a Detailed export.

Locations

The Locations view manages scouting and the practical details of every place you shoot. Switch between a map and a list of location cards.

Map view

• Interactive map: see all your locations as pins.
• Address search: type an address to find a place; selecting it fills in the coordinates automatically.
• Drop Pin: switch on pin-drop mode and click the map to add a new location where you clicked. InteScene looks up the address for that point.
• Unit Base: mark one location as your unit base. It is highlighted so the whole team knows the primary basecamp.

Location dossier

Open a location to see its full dossier, organised into tabs:

• Notes: the address plus practical notes for parking, power access, noise profile, access, and WiFi or mobile signal, with a free-text notes area and the map coordinates.
• Scenes: assign or unassign the scenes that shoot at this location.
• Recce Photos: upload and browse scouting photography.
• Permits & Docs: attach permits, agreements and other paperwork, set their status and download them.
• Budget: location costs (rate, quantity and any sub-items) that feed your budget.

Sites: one building, several areas

One building or address is often several places in the script: the kitchen, the bedroom and the garden of one house, or three rooms of one office. Group them into a site so the address is entered once.

• Group locations: in the list view, click Select, tick the rooms or areas that share one address, then Group into site. Name a new site or add them to an existing location. The site takes the address, pin, parking, nearest hospital and contact from the first selected location that has them.
• Areas: each grouped location becomes an area of the site. It keeps its own scenes, recce photos, restrictions and notes, and inherits the address, pin, parking, nearest hospital and contact from the site until you give it a value of its own. A site's dossier has an Areas tab to add, open or detach areas, and its Scenes tab shows which scenes are shot in each area.
• Part of: any location's dossier can be moved under a site, or made standalone again, from the Part of field. Detaching keeps the details it inherited, and deleting a site never deletes its areas.
• Everywhere else: call sheets list the site once with the areas shot that day, the map and logistics treat it as one pin and one stop, the AI scheduler sees one place to drive to, and the customs and sun tools read the site's address and pin. An area with an address or pin of its own stays its own stop.

Documents

The Documents view is the central home for all your production paperwork. It holds two kinds of document: files you upload, and formatted documents you write inside InteScene.

Organising documents

• Categories: Cast Contracts, Crew Contracts, Legal, Insurance, Permits, Call Sheets, Script Versions, Shot Logs and Other.
• Status tracking: mark each document Draft, Ready, Sent or Signed so you can see at a glance what still needs action.
• Link to a person: connect a document to a specific cast or crew member, so their paperwork sits with their record. You can also link documents from a database item or a location.
• Notes and details: add notes and page counts alongside a document.

Uploading files

Upload files of any type by choosing a category or dragging them onto the view. Documents are stored securely; download them again at any time.

Built-in document editor

Create a new document to write it directly in InteScene with a full word processor, no other software needed. It supports:

• Titles and headings, bullet, numbered and task lists, blockquotes, code blocks and dividers.
• Tables and images.
• Page setup with headers and footers, fonts, font sizes, line spacing and indentation.
• Find and replace.

Real-time collaboration

Several team members can edit the same document at the same time, with everyone's changes appearing live. Your work is saved automatically.

Export

Export any document you write as PDF, Word (DOCX), HTML, Markdown or plain text. You can also print it directly.

Tasks

A flexible task and project tracker for the whole production. Build a board per department or phase, organise work into colour-coded groups, and switch between eight views of the same data. Boards sync live, so everyone sees changes as they happen.

Boards

Each project can hold many boards, for example one per department (Camera, Art, Locations) or one per phase. Use the board title at the top left to switch boards, rename or delete a board, or create a new one. You can start a board from a ready-made template:

• Pre-Production: groups for Development, Casting, Locations, Budget & Legal and Crew.
• Production: groups for Camera, Sound, Art & Set, Costume & Makeup and Logistics.
• Post-Production: groups for Edit, Sound Design, VFX, Colour & DI, Music & Score and Deliverables.

Within a board, tasks live in groups (collapsible, colour-coded sections such as a phase or week). Drag tasks between groups, and drag groups to reorder them.

Views

Use the view switcher in the board toolbar to change how the same tasks are displayed.

• Table: a spreadsheet-style grid with collapsible groups, custom columns, inline editing and per-column summaries (sum, average, count and more).
• Board (Kanban): cards in columns. Group the cards by status, priority, person or any select column, and set a work-in-progress limit per column.
• Calendar: tasks with dates shown on a monthly calendar, alongside your shoot days.
• Gantt: a timeline of bars you can drag to reschedule, with dependencies and milestones. Zoom by day, week or month.
• Timeline: a chronological list of dated tasks, useful for a quick read of what is coming up.
• Workload: capacity by person, week by week. Each cell shows the hours assigned to that person that week (from each task's estimated hours), and flags anyone over their weekly capacity. Set the weekly capacity in board settings (40 hours by default).
• Dashboard: live charts and number cards: total items, completed, in progress, overdue, a status overview, items per group and workload by person.
• Form: a simple form anyone can fill in to add a task to a chosen group. Handy for collecting requests without giving people the full board.

Columns

Add columns from the + at the end of the column row, then click a column header to rename it, change its settings or delete it. Available column types:

• Text, Number, Date (single day or a date range, with optional time), Person, Status, Priority.
• Scene: link a task to a script scene.
• Progress: a percentage bar. Tags: free-form keywords. Subtasks: a checklist. Checkbox, Link.
• Label and Dropdown: pick-from-a-list columns (Dropdown can allow multiple choices). Currency and Department.
• Formula: calculate from other columns using SUM, AVG, COUNT, MIN, MAX, DAYS and basic arithmetic. Time Tracking: estimated and actual hours.
• Power-ups: Rating (stars), Vote, Email, Phone, Files, Button (one-click action such as mark done or open a link), Colour Picker, Country, Location, World Clock (a time zone), Dependency, Item ID, Creation Log and Last Updated.

Number, currency and formula columns can carry their own formatting (decimals, prefix or suffix, currency symbol). Any column can show a summary at the foot of each group, and you can add conditional formatting rules to colour a cell when its value meets a condition (for example, turn a number green when it is over a target).

Status & priority labels

Status and priority are coloured labels you control. Click any status or priority cell to choose a value, or open the label editor to add, rename, recolour or reorder labels. Defaults are Done, Working, Stuck and Waiting for status, and High, Medium and Low for priority.

Inside a task

Open a task to see its full detail panel, with three tabs:

• Details: progress, subtasks (a checklist, each with its own assignee), recurrence (repeat daily, weekly, monthly or on chosen days), and free-text notes.
• Comments: a discussion thread on the task, with @mentions.
• Activity: a log of changes (status, assignee, dates, subtasks and more).

From a task you can also assign one or more people, set start and end dates and times, add tags, set estimated and actual hours, and connect the task to other parts of your project: a script scene, a breakdown item, a document or a shoot day.

Working with many tasks

• Select multiple tasks to mark them done, set their status, move them to another group or delete them in one go.
• Filter and search the board, and save filters as presets for quick reuse.
• Export to CSV from the toolbar.

Automations

Automations are when this happens, do that rules that run on the board for you. Open Automations from the board toolbar to see the rules on the current board, switch each on or off, or build a new one.

The quickest start is a recipe template, for example "When an item is created, set status to Working" or "When all subtasks complete, mark the item done". Pick one and it is added straight away. To build your own, choose Create custom automation, set a trigger, then add one or more actions.

Triggers (the "when"):

• When status changes to a chosen value, or when status changes at all.
• When priority becomes a chosen value.
• When someone (anyone, or a specific person) is assigned.
• When an item is created.
• When all of a task's subtasks are complete.
• When a date arrives (with an optional number of days before).
• When a specific column's value changes.

Actions (the "then"):

• Set the status or priority, or mark the item done.
• Assign a person.
• Move the item to another group.
• Set a date to today (with an optional offset), or push a date forward by a number of days.
• Create a subtask.
• Notify (post a message to the task's activity log).
• Archive (hide) the item.

Reports & Call Sheets

InteScene turns your schedule, breakdown and script into production-ready paperwork. Pick a report from the left-hand rail, choose a shoot day, then preview, print, download a PDF or email it to your team. Most reports build themselves automatically from data you have already entered, so they stay in step as the schedule changes.

Choosing a report

Reports are grouped in the rail by purpose:

• Dispatch: Daily Dispatch.
• Production: Call Sheets, Distribution, Script Sides, Daily Production Report, Day out of Days, Production Stats.
• Departmental: Props, Wardrobe, Armoury / Weapons, Vehicles, Set Dressing.
• Equipment: Equipment report.
• Logistics: Catering, Transport & Travel.
• Camera: Daily Shot List, Daily Storyboard.
• Editorial: Continuity.

Day-based reports have a day picker at the top. If your project runs multiple shooting units, a unit filter lets you view one unit or merge them all into a single sheet.

Call Sheets

Call sheets are generated from the day's schedule. Each sheet pulls together:

• Production company, producer, director and 1st AD with contact numbers
• Day number, date, total days, sunrise and sunset, and a weather forecast (condition, high and low, wind and chance of rain)
• Crew call, shooting call and cast call times, plus meal times
• Cast list: character number, character, actor, status, pickup, hair and make-up, on-set time and agent details
• Background / extras with quantities and call times
• Scene list with scene number, day/night, pages, locations and timings
• Crew list by department with roles and call times
• Locations with addresses, parking, nearest hospital, what3words and access notes
• Safety notes, walkie channels, key contacts and additional standing notes
• Company and co-production logos

Every field can be edited by hand after it is generated, and your edits survive later refreshes (for example, you can type over the auto-filled weather line). Use the Layout editor and Templates to control which blocks appear and reuse a house style across days.

Script Sides

Generates the day's sides: just the scenes scheduled for that day, drawn straight from the script. Pick a shoot day and the sides assemble automatically.

Daily Production Report (DPR)

The end-of-day record. It captures the production office and project details, the day's times, a timesheet grid (position, name, travel and an explanation for any overtime), locations and key crew, media (cards used, card details and audio notes), equipment and tech notes, and free-text sections for delays and accidents and general comments.

Day out of Days (DOOD)

A grid showing each person's daily status across the whole shoot: Start (SW), Work (W), Hold (H), Finish (FW) and Start-Work-Finish (SWF). Choose what the grid reports on, for example all cast, a cast tier (Principal, Supporting, Day Players, Background), a crew department, or an element category. Cast rows can be labelled by character, by actor, or both.

Production Stats

A snapshot of progress: scenes, pages and time scheduled versus completed across the production.

Departmental reports

Per-day requirement lists for Props, Wardrobe, Armoury / Weapons, Vehicles and Set Dressing, built from the breakdown of that day's scenes.

Equipment report

Lists the gear needed, by department, for a chosen day, or a full equipment list for the whole production. Equipment packages are included. See Equipment.

Catering report

A per-day catering plan. It works out who is being fed and splits the headcount into Cast, Crew and Extras, then lays out:

• A meal schedule (breakfast, lunch and any meals you add) with times and meals required
• A per-department headcount breakdown
• A dietary summary, so special requirements are visible to the caterer
• An estimated cost, charged per head or per person, once you enter rates
• An optional menu panel you can email to the caterer

Pick All Days for a production-wide overview. Catering cost estimates roll automatically into the budget under Catering & Craft. Export any day to CSV.

Transport & Travel report

Pulls your Logistics data into report form: daily transport manifests, vehicle usage, driver hours and cost summaries, plus flight and accommodation manifests. See Logistics.

Camera reports

• Daily Shot List: the planned shots for a shooting day. Order them by script or by shooting order.
• Daily Storyboard: the shot list with storyboard images.

Continuity report

A scene-by-scene continuity record drawn from the Continuity tracker, with reference photos and notes for editorial and pick-ups.

Daily Dispatch & Distribution

Daily Dispatch assembles the transport dispatch for the day. Distribution tracks delivery: once you have sent a call sheet, it shows who received which issued version, so you can resend to a single recipient if needed.

Sending and printing

Use Share to email the report to selected recipients. You can save recipients for reuse and seed the list from the day's cast and crew. Call sheets offer extra controls: redaction (hide phone numbers, emails and addresses), a watermark, personalised PDFs per recipient, and per-recipient QR check-in codes.

Use Print for the browser print dialog, or Download PDF for call sheets to get a preview with redaction and watermark settings before saving. Page size options are US Letter and A4, in Portrait or Landscape, with your company logo on the sheet.

Logistics

Plan and cost the movement of your people, vehicles, travel and lodging. Logistics is organised into tabs along the top: Routes, Vehicles, Drivers, Flights, Accommodation and Reports.

Routes (map)

Build routes between locations on an interactive map. Give a route a name, set the date or tie it to a shoot day, and add via stops along the way. InteScene calculates distance, duration and fuel cost, and you can plan a return leg. Assign a vehicle, a driver and passengers to each route.

Vehicles

Keep a fleet record. For each vehicle set the type (Car, Van, Minibus, Truck, HGV, Trailer or Other), fuel type (Petrol, Diesel, Electric or Hybrid), fuel consumption, registration number, seating capacity, insurance, and cost (daily hire or purchase). Vehicles are then available to assign to routes, with a warning if passengers exceed capacity.

Drivers

Manage your drivers and their qualifications: Car (B), Van (B), Minibus (D1), HGV Class C, HGV Class C+E, PSV or Other. Record each licence number, an expiry date and whether it is verified, plus availability blocks. InteScene tracks each driver's daily hours and flags any day that exceeds your hours limit, so you can spot fatigue risk before it happens.

Flights & travel

Record travel bookings: flights, trains, ferries, car hire and other modes. Each booking links to a cast or crew member and holds the provider, reference (PNR), from and to, departure and arrival times, cost, and a status of Draft, Requested, Confirmed or Cancelled. Flights also carry airline, flight number, airports, terminal, baggage and ticket status.

The planner is schedule-aware. It reads who is working on which days and tells you, per person, whether their travel is covered, partial, missing or unknown: missing means nobody has a flight booked, partial means the flight does not arrive in time for their first day. If the schedule shifts and a booking no longer fits, or a booked traveller drops off the schedule, it is flagged as stale.

Accommodation

Hold room blocks at a property (rooms held, beds, nightly rate, release date and cancellation terms), then allocate individual guests against a block to form a rooming list. Each guest booking carries the property, confirmation reference, check-in and check-out, room type and nights.

As with travel, the planner suggests who needs a room from the schedule and recommends the nights to book (from a person's first work day to the day after they wrap), marking each person covered, partial or missing.

Reports

Generate logistics paperwork including Daily Transport Manifest, Passenger Pickup Schedule, Fleet Summary, Vehicle Usage, Fuel Cost Projection, Driver List, Qualification Expiry, Route Conflicts, Flight & Travel Manifest, Accommodation & Rooming, Insurance Documentation and a CO₂ Emissions report. Export to PDF or CSV.

Equipment

A live inventory of your production gear, organised by department: Camera, Lighting, Grip, Sound, Post / DIT and Production Vehicles. You can also add your own custom departments.

Tracking gear

For each item record the vendor, model, serial number, quantity, hire rate and a replacement value for insurance. Mark whether a unit is hired or owned, and keep its condition (OK, Damaged or Missing) up to date. A per-item history logs every sign-out, sign-in, hire change and note over the shoot.

Hires, needs and sign-outs

Three things are kept apart for every unit. A hire is what you have agreed with the vendor: collect and return dates, a label and, as it happens, whether it is confirmed, collected or returned. A need is where the shoot wants the unit: the scenes and shoot days it is assigned to in the storyboard, or days you add by hand. A sign-out is who has it right now, when it is due back, and a history line. The status badge is worked out from those three, so it reads "Confirmed, collect 9 Sep", "On set with the camera truck" or "No hire for Days 5 to 6" rather than a word you have to pick. The badge's menu is where you sign a unit out or in, move its hire along, or change its condition.

Use the shortcuts on the Hire tab to hire for shoot days (prep and travel days included, so a hire can start on the collect day and end after wrap) or hire for scenes. A need that no hire covers is flagged as a gap; a unit promised to two hires at once is flagged as double-booked. Hired and needed gear appears on the Equipment report and the call sheet.

The kit calendar

Switch the Equipment list to Calendar to see every unit and package against the schedule: prep, shoot and travel days across the top, hires as bars, the days the shoot needs each unit as dots, and who holds it as a thinner bar beneath. A need with no hire over it is outlined in red, and the row offers a one-click hire for exactly those days, extended by a collect day before and a return day after when you keep those options on. Click a bar or a dot to select it, or tab to one and press Enter: a small strip offers Edit (a popup for that booking's dates, label, note, hire state or holder) and Remove, the Delete key removes the selection and Escape clears it; removing the hold that has a unit signs it back in, and a need set by the storyboard says so and stays. A hatched teal bar is a hire the unit inherits from a package: select it to see which, and Open package to change it there. Only the unit's name opens it. Drawing a hire over days already hired asks whether to keep the existing hire and add hires around it, or make one hire of all of it; the existing hire is never moved on its own. Days a package hire already covers count as hired too, and are left to the package rather than folded into a new hire. A hire that starts before the first day or ends after the last grows a Collect or Return column for that date. A need adds only the days not yet needed, and a hold over days someone already holds is refused. When you sign kit out, on the calendar or from the list, search the project's collaborators and crew, press Me to take it yourself, or type a name; a picked person's contact details stay on the hold so you know whom to chase. Choose what a drag draws (Hire, Need or Held), then press on a row and sweep across the days; drag the end of a bar to change its dates. Packages have their own rows, so a whole camera kit can be hired or signed out in one drag, and the footer totals the hire cost per day.

Owned kit and company kit across projects

Owned kit needs no hire dates: it is available throughout the schedule, its row on the kit calendar says so, and the Hire tab hides the date editor. Mark the days it is wanted on set with Need and who has it with Held, as for any unit. Kit that belongs to your production company is shared by every project of that company, so when another project has it needed or signed out on days that matter to you, the unit reads Unavailable with the dates: a read-only tag in the list and the detail panel, and a hatched bar on the kit calendar. The other project is named only if you are on it too; otherwise you see that the kit is taken and when, and nothing else. On the company's Equipment page, the Calendar view shows the whole picture: every piece of company kit against real dates, with each project you are on named and in its own colour, the projects you are not on as Unavailable, and the company's own sign-outs beneath. A claim is changed in the project that made it.

Equipment packages

Bundle gear into a named package (for example a full camera kit) so you can hire or assign it in one move instead of item by item. A package holds its own items, quantities, rates and hires, which every member inherits, and can be assigned to a shooting unit. Build packages yourself, or import a ready-made package from your production company's shared library.

Crew Check-in

Track who is on set, log their hours, and turn that into payroll-ready timesheets. Crew Check-in has two tabs: a Day View for live tracking and a Timesheet tab for export. The screen shows a live on-set clock and updates in real time across every device, so the AD on set and the coordinator in the office always see the same picture.

Checking people in and out

Each person on the day's roster can be checked in and out with timestamps. A check-in is made up of segments you can label as Work, Meal Break, Travel or Other, and you can adjust segment times or delete a segment if something was logged wrong. Against the call time, each person reads as Waiting, On set, Wrapped or Late (late once they pass their call time without checking in).

QR check-in

Open the QR poster for a day and crew can scan it to check themselves in, no app or login needed. You can also attach a personal QR code to each recipient's call sheet PDF when you send it, so people clock in by scanning their own sheet.

The Huddle

The Huddle is a shared, live notes panel for the day: log weather calls, safety notes, schedule shifts or a tardy-crew note, and pin the important ones to the top. It also surfaces conflicts automatically, for example anyone who is past their call time and not yet checked in, with a badge so the team sees them at a glance. Notes sync instantly to everyone viewing the day.

Contracts and cost tracking

Set a contract per person in Contracts: a daily or hourly rate, contracted hours, an overtime multiplier, and an optional double-time multiplier with the hours threshold it kicks in at. InteScene then works out each person's hours and splits them into regular, overtime and double-time, with the cost of each, so actual time can be checked against the contract.

Timesheets for payroll

The Timesheet tab totals worked hours and cost per person and per day (regular, overtime and double-time) across the shoot, ready to export as a CSV or PDF for payroll.

Continuity Tracker

The Continuity Tracker keeps the look of your film consistent from scene to scene, so a prop, costume, hairstyle or piece of set doesn't jump or change between shots that are filmed days apart. Because scenes are rarely shot in story order, it's easy to lose track of, say, which scenes a character should have a bandage in, or when a clean coat becomes a muddy one. This tool follows each of those things through the shoot.

How it's organised

• Chains: a chain follows one thing through the film, for example "The watch" or "John's appearance". Each chain belongs to a department: Character Props Wardrobe Makeup Hair Set Dec Other.
• States: the points along a chain where the item looks a certain way (for example "Bandage, clean" then "Bandage, bloodied"). A state lists the scenes it covers, its base breakdown item, any extra stacked items, and a short condition note per item (for example "snow-caked").
• Transitions: the change between two states. InteScene shows what was Added, Removed or Changed, so the wardrobe or props team knows exactly what to swap and when.

Getting started

1. Open Continuity and choose New chain. Pick an existing item from your breakdown (a prop, character, costume, and so on) or create a new one, give the chain a name and confirm its department.
2. Add the states the item passes through, and assign each one to the scenes it appears in.
3. Add a description and reference photos to each state so the crew can match the look on the day.

Shoot-day focus, locks and reference photos

Use the shoot-day bar to focus on the chains and states relevant to the day you are shooting. A state is marked Filmed and automatically Locked once all of its scenes are wrapped, which protects it from accidental edits. You can unlock a state if you genuinely need to change it. Upload reference photos to any state straight from the panel, on desktop or on a tablet on set.

The base item, items by scene and shared items

• The base item: the item a chain is built on (Captain Jack Taylor on his own chain, the watch on its). A new state starts with the base of the state before it, so it carries down the chain without being re-picked. When the thing itself changes, use Replace on the state's base to swap it, for that state or for all following states: a watch becomes a broken watch, or Taylor becomes Young Taylor, and the chain keeps its stacked costume and props. Remove takes the base off from a state onward in the same way.
• Which scenes: when you stack an item on a state, choose where it applies: This state, a span, or all following. Removing an item asks the same. Where a change lands part-way through a state, InteScene splits the state at that scene into two looks joined by a transition, so the timeline still reads scene by scene. On set, the "from" scene defaults to the scene you are capturing.
• One item, several people: an item such as "Helmets" can be stacked on any number of chains. When you pick an item that another chain already carries in the same scene, InteScene shows a soft warning naming the chain and the scenes; dismiss it if that is what you mean. The Stack item dialog also lists the other chains with a state covering the same scenes, so you can tick them and log the item to everyone in one go.
• On or off screen, per item: every item a transition adds, removes or changes carries its own eye on the timeline card and in the inspector. Click it to say whether that change happens on camera or between scenes.

Reading the chain

• Story order: the states and their transitions always sit in the chain's own story order, which is what a transition means. Each card shows the scenes it covers in its corner ("SC 12-15"). A chain started from an existing item begins on the first scene that item appears in.
• Timeline, Script and Inspector: Timeline is a scene ruler showing where every state and transition sits; its header switches the ruler and the scene lists between story day, script and schedule order (story day on a desktop, schedule on a phone, until you change it). Script opens the screenplay under the timeline, scrolled to the scene of whatever you select (shown only if you can read the script). The Inspector opens when you click a state or transition card and closes when you click the same card again.

AI assistance

• Run continuity analysis: InteScene reads your script and proposes chains, states and transitions for the things that visibly change scene to scene. Suggestions appear as ghosted entries above your chain list, and nothing is created until you accept it. (This uses AI credits and takes anywhere from about 30 seconds to a couple of minutes.)
• Detect mismatches: compare an on-set photo against a state's reference photo. InteScene returns AI findings, each with a short description and a confidence score. Dismiss the ones that don't matter, or Promote to note to save a finding as a continuity note on that state.

Collaboration

Work with your team in real time.

Inviting members

Open Share for a project (or Settings > Members) and invite collaborators by email. New invites default to Viewer; you can choose a higher role. Invitations show as pending with an expiry date until accepted, and you can Revoke one at any time.

• Owner: full access, including managing members and deleting the project.
• Editor: can edit all project data.
• Viewer: read-only access.

Your plan sets how many collaborators you can have across all your projects. If you reach the limit, the invite control prompts you to upgrade or add seats. (Custom project roles are also available, set up under Settings.)

Working together live

• Live cursors: see where collaborators are working in the script.
• Typing indicators: see when someone is editing a block.
• Presence: see who is online and which view they are on.
• Live sync: script edits, breakdown changes, task updates, comments, check-in and schedule changes appear for everyone right away.

How conflicts are handled

Edits are merged by item, never by position, so when two people change different items at the same time, both changes are kept. The script and rich-text documents use a real-time merge engine that combines simultaneous typing. For other data, if two people change the exact same item, the most recent save wins.

Shared links

From Share & Access > Read-only links, the project owner (or a role granted Can share read-only links) can create a read-only public link to one or more views (for example Schedule, Budget, Storyboard, Reports or Casting). Anyone with the link can view those views without an account; they cannot edit. Each link can have an optional label and an expiry of 7, 30, 90 days or 1 year; a link never lasts longer than a year. Copy the link to share it, and Revoke it to switch it off. Cast and crew contact details are left out of a link unless you tick the option to include them.

Shared script pages show revision marks and colours, with the revision table on the title page. Readers can hide the marks from the rail beside the pages; the text a revision replaced is never included.

Review links (script feedback)

A review link is a read-only link to the script that readers can comment on. Make one from the book icon in the script toolbar, or from Script Notes > Readers. Give each link a name for the person or group it goes to, and add a note to the readers if you like (which draft this is, what you want feedback on); readers see the note at the top of their feedback panel. Make as many links as you need: every link keeps its own comments, so a link sent to one person is a private read, and a link sent to a group lets that group see each other's notes. Review links last 90 days by default.

Readers open the script exactly as it prints (or as flowing text on a phone), highlight a passage to leave a comment, and can react to each scene (Loved it, Confused, Drags, Cut?). They do not need an account; they can give a name or stay anonymous, and can remove their own comments.

Everything readers send arrives in Script Notes > Readers, grouped by scene. New notes light the Script Notes icon and are marked New. Each note shows which link it came through; you can filter by link, tick a note Done, reply to a reader (your reply appears under their note on the link, as the writer's), copy a note into your own script notes at the same passage, or print the whole round as a readers' notes memo. A note whose passage has since been rewritten says so. On an episodic project a review link opens the episode you were looking at when you made it.

AI Features

InteScene includes AI assistance throughout the app. Every AI feature is an optional tool, you always have the final say. AI features are part of paid plans, and using them spends AI credits (see below).

What AI can do, and where

Feature	Where	What it does
Scene Breakdown	Script > AI Assistant	Extracts characters, props, wardrobe, vehicles, SFX and set dressing from a scene.
Scene Summary	Script > AI Assistant	Generates a synopsis, story beat and emotional tone.
Shot List	Storyboard	Suggests shots based on scene content.
Storyboard Images	Storyboard	Generates frame images from shot descriptions.
Character Images	Database / Casting	Generates character reference portraits.
Script Clearance	Script Analyser	Flags brands, music, real people and quotes that may need clearance.
Cost Risks	Script Analyser	Identifies expensive scenes with cost-reduction tips.
Voice Consistency	Script Analyser	Detects out-of-character dialogue.
Structure Analysis	Script Analyser	Evaluates pacing, act balance and dead zones.
Sensitivity Flags	Script Analyser	Flags tropes, stereotypes and content warnings.
Spelling & Grammar	Script Analyser	Reviews the script for spelling and grammar issues.
AI Scheduler	Schedule	Generates an optimised shoot order and refines it.
Continuity Analysis	Continuity Tracker	Tracks how props, wardrobe and makeup change across the script and compares reference photos.

AI credits

Each AI action costs a set number of credits. Quick jobs cost a little; bigger jobs (full-script analyses, image generation, scheduling) cost more. Image generation costs more at higher quality settings.

• Your allowance: every paid plan includes a pool of AI credits that refreshes each billing period. You can see your balance and usage in Account Settings > Plan & Usage.
• Before you run a job: the cost is shown up front. If you do not have enough credits, the action is blocked and you are told how many you need.
• Top-ups: from Plan & Usage > AI Credits you can buy one-time top-ups or add a monthly add-on pack for extra credits. Top-up and add-on credits never expire and are used after your monthly allowance runs out.
• If you run out: AI actions pause until your allowance refreshes next period, or until you buy a top-up. Everything non-AI keeps working as normal.

For details on what content is permitted when using AI features, see our AI Prohibited Use Policy.

TV & Episodic

When your project type is set to TV / Episodic, InteScene enables multi-episode support.

How it works

• A project can hold multiple episodes, each with its own separate script.
• Breakdowns, schedule, budget and tasks are shared across all episodes.
• An Episode Selector in the toolbar lets you switch between episodes.
• Scene numbers use an Episode.Scene format (for example, "1.3" is Episode 1, Scene 3).
• A new TV/Episodic project automatically creates Episode 1.
• If you change an existing project's format to TV/Episodic, its current script becomes Episode 1.

Managing episodes

From the Episode Selector you can switch episode, create a new one, and rename or delete one (a project must always keep at least one episode).

Deleting an episode is a soft delete: it moves to Recently deleted, where you can Restore it. From there you can also permanently delete it, which removes the episode and its script for good.

Keyboard Shortcuts

On Mac, ⌘ is the Command key. On Windows/Linux, use Ctrl instead.

Global

Action	Shortcut
Feature Search	⌘K / Ctrl+K
Undo	⌘Z / Ctrl+Z
Redo	⌘⇧Z or ⌘Y / Ctrl+Shift+Z or Ctrl+Y
Focus Mode (toggle)	⌘⇧F / Ctrl+Shift+F
Exit Focus Mode	Esc
Dual Dialogue (on selected dialogue)	⌘D / Ctrl+D

Script editor

Action	Shortcut
Find & Replace	⌘F / Ctrl+F
Cycle block type	Tab
New block	Enter
Set block type directly	⌘1 to ⌘7 / Ctrl+1 to Ctrl+7
Bold	⌘B / Ctrl+B
Italic	⌘I / Ctrl+I
Underline	⌘U / Ctrl+U
Toggle Navigator	⌘⇧N / Ctrl+Shift+N
Toggle Shot List	⌘⇧L / Ctrl+Shift+L
Toggle Comments	⌘⇧M / Ctrl+Shift+M
Toggle AI Assistant	⌘⇧B / Ctrl+Shift+B
Merge with previous block	Backspace at start of block
Merge with next block	Delete at end of block

Settings

Settings come in two places: Settings (in the sidebar) covers the current project and your company. Account Settings (your profile, opened from your avatar) covers you, your plan and security.

Project settings

In the Settings view: cover image and logo, poster colour, tagline, production company link, access controls (private / locked), localisation and finance (currency, timezone, the units and time format used by reports and exports, fuel price, maximum driver daily hours), realtime collaboration switches, and member roles and permissions.

Production company

Set up your company with its name, address, website, logo and contact details. Company members are shared across every project under that company, and the company catalogue is a shared library of cast, crew, locations and equipment you can reuse between projects.

Account Settings (your profile)

Open your avatar to reach Account Settings, with these tabs:

• Profile: name, email and avatar; your location; date format (DD/MM/YYYY, MM/DD/YYYY or YYYY-MM-DD) and time format (12h or 24h); and collaboration preferences, including hiding remote cursors and a switch to turn off the in-app help tooltips.
• Security: two-factor authentication (see below).
• Plan & Usage: your current plan, usage meters for projects, collaborators and AI credits, plan comparison, AI credit top-ups and add-ons, and promo codes.
• Billing & Invoices: manage payment method, view invoices and change plan through our payment partner, Stripe.
• Notifications: email notifications for invites, tasks and digests, plus mention alerts.

Subscription & billing

InteScene has four plans: Free, Indie, Production and Studio. Your plan sets how many projects and collaborators you can have, which views you can open, and your monthly AI credit allowance. Upgrade or change plan from Account Settings > Plan & Usage. Payment methods, invoices and plan changes are handled securely in the Stripe customer portal via Billing & Invoices > Manage Subscription.

Security (two-factor authentication)

Two-factor authentication is optional but strongly recommended. Set it up in Account Settings > Security:

• Authenticator app (TOTP): scan the on-screen QR code (or enter the secret manually) with an app like Google Authenticator or 1Password, then enter a 6-digit code to confirm.
• Passkey: register a passkey using your device's fingerprint, face or PIN. Your browser and device run the rest.

You can add more than one method and remove any of them. When two-factor is on, you complete a second step at sign-in (a code from your authenticator, or your passkey).

Script settings

Open Edit > Script Settings in the script editor:

• Page size: Letter (US) or A4 (international).
• "MORE" and "CONT'D": toggle continuation markers at page breaks.
• Consecutive "CONT'D": control the marker on back-to-back dialogue breaks.
• Spell check: toggle browser spell-checking.

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Printing & PDF

InteScene uses your browser’s built-in print engine for PDF generation. From File > Print, you can configure:

• Scope: Title Page + Script, Script Only, or Title Page Only.
• Watermark: overlay custom text on every page.
• Page size: Letter or A4.

Reports, call sheets, budgets and storyboards each have their own print preview with relevant options.

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Mobile & Tablet

InteScene is fully responsive. On smaller screens:

• The sidebar collapses into a bottom navigation bar, with a More button for the full list.
• A hamburger menu opens the full navigation drawer.
• The script editor switches to fluid-width pages with reduced padding.
• Modals slide up as bottom sheets.
• Interactive elements meet a 44px minimum touch target.

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Troubleshooting

The fixes below cover the problems we are asked about most. If none of them help, email support@intescene.com and include the details listed under Getting help.

InteScene will not load at all

If the app shows a blank screen or will not get past loading:

• Do a hard refresh. On Windows that is Ctrl+Shift+R, on Mac Cmd+Shift+R. This clears a stale copy of the app left over from an earlier version.
• Try a private or incognito window. If it works there, a browser extension is the likely cause. Ad blockers and privacy extensions can block the connections the app needs.
• Check you are online, and try a different browser or device to narrow it down.

Something did not save, or I lost work

InteScene saves as you work rather than on a Save button, and the script editor keeps your text as a shared live document so several people can edit at once. Two things are worth knowing when a save looks wrong:

• Do not close the tab straight away. If you see a saving indicator or a save warning, leave the tab open until it clears. Closing early can drop the most recent change.
• Check for a recovery point. Editors that sync live keep rollback points. Open Settings and look for Override Backups, which lists recovery points with the time they were taken. Restoring one replaces the current version for that editor, so make sure you want it before you confirm.

If you have the same project open in more than one tab, work in one tab at a time. Two tabs editing the same thing is the most common cause of a change appearing to undo itself.

A collaborator cannot see my changes

• Check they have actually accepted their invitation and are listed under the project members in Settings.
• Check their role and view permissions. A member can be in the project but not have access to the view they are trying to open.
• Check the realtime collaboration switches in Settings. If live collaboration is turned off for a view, changes sync when the view is reopened rather than instantly.
• Ask them to refresh. A tab left open overnight can hold a stale connection.

An invite email never arrived

• Ask the recipient to check their spam or junk folder, and to search for intescene.com.
• Check the address for typos in the members list, then remove and re-send the invitation.
• Corporate mail filters are a common cause. If a work address keeps failing, try a personal address to confirm the invite itself is working.

A feature is greyed out or locked

Two different things can lock a feature, and they look similar:

• Your plan. Each plan sets which views you can open, how many projects and collaborators you can have, and your AI credit allowance. Open Account Settings > Plan & Usage to see your current plan and what it includes.
• Your role on that project. If you were invited by someone else, the project owner controls which views you can open and whether you can edit them. Ask the owner to check your role and view permissions in Settings.

If a feature is locked and you are the owner on a plan that should include it, tell us and we will look at the account.

AI credits ran out or did not refresh

• Your allowance and current balance are in Account Settings > Plan & Usage, along with top-ups if you need more before your next renewal.
• Credits are tied to the account that owns the project, not to each collaborator, so AI work by your team draws on the owner's balance.
• Costs vary by action. Longer scripts, more scenes and higher image quality all cost more, and the app shows the cost before you commit to a run.

Exporting your data, or closing your account

• Export. You can request a copy of your data from Account Settings > Profile. Scripts can also be exported individually from the script editor at any time.
• Deletion. Deleting your account is permanent and removes your projects. Export anything you want to keep first. Deleting a project is also permanent, though individual episodes inside a TV or Episodic project can be recovered.
• Your rights over your data, and how long we keep it, are set out in our Privacy Policy.

Getting help

Email support@intescene.com. To get you a useful answer first time, include:

• What you were trying to do, and what happened instead.
• The project name and the view you were in, for example Schedule or Budget.
• The exact wording of any error message, or a screenshot.
• Your browser and whether you are on desktop, tablet or phone.

Please do not send passwords. We will never ask for one.

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